• Skip to main content
  • Skip to primary sidebar
  • Skip to footer
Cleaning HQ
  • Start Here
  • Hiring & Training
  • Sales & Marketing
  • Systems & Automation
  • Scheduling Software

How to Manage Your Daily Job Schedule like a Pro

October 5, 2021     in Case Study, Hiring & Training, Start Here     by Mony      Leave a Comment

The cleaning sector is booming! According to numbers from the Bureau of Labor Statistics, people held 2.3 million jobs in cleaning service industries in 2016, and the sector is expected to grow by 10% by 2026. Success for any company means knowing how to manage the daily schedule of your cleaning business. Our tips for managing a cleaning business schedule will set you up for success and allow you to scale your operations. Build a well-trained team and invest in scheduling software that saves time using features like automation and you’ll have no trouble managing your daily schedule.

Automate Daily Business Tasks to Save Time

Automation has been a game changer in many industries, and the cleaning services industry is no exception. Advances in technology make it possible for cleaning business software to handle manual tasks, which allows business owners to focus on other aspects of daily operations.

Reduce the time spent daily managing a cleaning business by using automation for: 

  • Customer contact tasks
  • Collecting customer feedback
  • Business promotions

Software, apps, and other online tools with business process optimization features like automation simplify your operations and streamline processes so you can get more done in a day.

 

Automate Reminders and Confirmations 

Miscommunications with scheduling and last minute cancelations add up over time. Automated messaging can prevent these things from happening! Keep an open line of communication with your customers to save time, resources, and money.

Cut down on customer cancelations by sending out automated emails and text messages to confirm bookings and remind customers they’ve scheduled service. Send a text or email to customers a few days before to provide service and ask them to confirm their appointment. Also send an automated reminder via email or text the day before the job. This gives your customer the opportunity to communicate any last minute needs or cancellations.

Just be mindful – not everyone likes getting texts or emails. Ask your customers how they prefer to communicate. 

Use Automation to Get Feedback

Get to know what customers are thinking and improve your business operations with feedback provided by automated surveys. Customers can receive surveys via email or text that they can fill out at their leisure and submit for your review. 

You can also use automation to send texts and emails that request for customers to leave reviews for you online after they’ve used your services. Make sure you know how to respond to negative online reviews.

Automation Makes Promotion Easy

Set up promotions for the entire week or month using automation. With a couple of clicks, have emails or texts sent to your customers that detail your promotions. This is a great way to promote your cleaning business as it directly targets customers you know are willing to spend money at your business. 

 

 

How to Manage a Cleaning Business Daily Booking Schedule

You don’t want to spend a lot of time during your day managing your booking calendar, but you also have to make sure you’re not missing appointments. Set up a well-established system for managing your daily booking schedule. Use a scheduling CRM for your cleaning business to streamline bookings and easily manage your daily, weekly, and monthly job schedule. You can focus your attention on more important day-to-day tasks and not worry about handling customer cancellations or re-bookings.   

Make Online Booking a Cinch

Set up a cleaning business website with online booking capabilities if you don’t already have one. An easy-to-use booking system that tracks and manages your jobs will cut down on the time you spend daily on scheduling.

Provide Easy Rebooking & Subscription Services

Once you’ve provided services to a client, make it as easy as possible for them to book services with you again. Use software or an app to send automated messages with links for customers to easily book their next service.

Try to find cleaning business software that offers subscription service capabilities. Using scheduling software, you can book customers for recurring weekly, bi-monthly, or monthly cleaning services and jobs will automatically be created and monitored for you. Without scheduling software, you’ll have to record and manage all your jobs manually, which can take a good portion of your time each day.

Handle Customer Cancellations Effectively

You prevent cancellations by sending reminders, but expect them to happen no matter what you do. A customer cancellation can disrupt your daily operations and cause you to waste time and resources. However, you can minimize the impact of customer cancellations with the right cleaning business tools and software. 

Streamline your customer cancellation process by using customer relationship management software that can: 

  • Easily cancel jobs with one click
  • Track cancellations 
  • Provide reporting on cancellations

 

How to Assign Jobs to Your Techs/Teams

Use scheduling software for your cleaning business to effectively manage your team daily and ensure your clients get timely, quality service. You can plan your daily operations in a way that promotes productivity and efficiency at work sites when you have clearly defined procedures, know your local geography, and maintain a well-trained team.

The software you use to handle your daily, weekly, and monthly team scheduling should have business optimization features that include:

  • Ability to easily send job assignment and reminders
  • Recurring job auto-creation
  • Job analytics reporting

Know how your business and team members operate and use that information to optimize your cleaning business procedures with all-in-one cleaning business software.

Know Your Timings and Your Team

You can plan your team’s daily schedule better when you know how long it takes them to finish a cleaning. Create a cleaning checklist for business purposes and use it to find out how long it takes your team to complete certain tasks or cleaning packages you offer. Get an understanding of what certain teams or team members are more efficient at doing and use that to serve your customers better. You, your customer, and your team will all have the same scheduling expectations when it’s clear how long a cleaning takes.

Map Out Your Day to Improve Efficient Productivity 

Don’t forget about the time it takes for team members to travel between their daily jobs. Be smart and plan your team’s schedule in a way that minimizes travel time. Assign bookings in the same neighborhood or somewhat close together to the same team. Mapping out your daily bookings will maximize your time and provide services to more customers.

Level Up Your Team

Establish a strong relationship with your team. They represent your cleaning business daily and are the ones getting their hands dirty. Invest all the time you can into properly training cleaning staff so they have a firm grasp on your cleaning business policy and procedures. Well-trained team members make managing a cleaning business much easier because they know what’s expected of them every day and understand how to get the job done.

 

 

Conclusion

You have to understand how to manage a cleaning business on a daily basis if you want to succeed. The key: use your time in the most efficient way every day. You can streamline your operations and save time by taking steps to improve your business process optimization. Do some research and invest in a cleaning business scheduling system that will handle many of your daily tasks and create an effective and well-trained cleaning team.

223
#automation#cleaning business#daily scheduling#job management#maid service#scheduling software
You May Also Like
The Resilience of Cleaning Businesses: Why They Remain Recession-Proof
How To Build A Cold Email Campaign For Your Cleaning Business
6 Ways to Improve Your Yelp! & Thumbtack Profiles
5 Ways to Book More Jobs for Your Cleaning Business
Author Picture
Mony Gueorguiev

Founder & CEO

Maidily

Mony’s inspiration for Maidily came from being the owner of Maid to Glow, a cleaning service company in Atlanta, serving more than 500 customers each year.

With a passion to give other cleaning business owners an opportunity to grow their business Mony believes Maidily will be the tool that will take all the stress out of running a business.

As a normal human, Mony enjoys traveling, doing lots of Bulgarian things, eating unique foods (lots of food…), exercising, hanging out with his pup, Leo, and trying on expensive watches that he will never buy.

Reader Interactions

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Primary Sidebar

Popular Posts

  • Independent Cleaning Contractors vs Regular Employees

    April 29th, 2022
  • Definitive Guide on Getting Commercial Cleaning Clients

    June 24th, 2021
  • Guide to Setting up a Cleaning Business Website

    June 24th, 2021
  • Discover How to Use Yelp, Thumbtack, and Google Local Services for Your Cleaning Business

    August 10th, 2021
  • 7 Best Cleaning Business Tools

    July 29th, 2021

Subscribe & Follow

Maidily Facebook Maidily Instagram Maidily LinkedIn Maidily YouTube

What are you looking for?

Start Here Need More Cleaning Clients? Struggling to Hire Great Cleaners? Systems & Automation to Give You Freedom

About Us

About Us

Maidily is a simple and effective online scheduling software for maid service/cleaning businesses across the nation. Our online integrations will give your customers the ability to purchase services through your website in seconds. Maidily also offers complete job automation (reminders, analytics, receipt sending + MORE) functionality that works seamlessly with our dynamic calendar system to completely automate your business while increasing conversion rates. Learn More

Footer

Feeling a little lost?

  • 14-day free trial
  • Team
  • Community
  • Cleaning HQ Home

Latest Posts

  • The Resilience of Cleaning Businesses: Why They Remain Recession-Proof
  • How To Build A Cold Email Campaign For Your Cleaning Business
  • 6 Ways to Improve Your Yelp! & Thumbtack Profiles
  • 5 Ways to Book More Jobs for Your Cleaning Business
  • Cleaning Business Success Story: AZ Clean Co
  • How to Start a Cleaning Business (Under $2500)

Recent Marketing Strategies

  • The Resilience of Cleaning Businesses: Why They Remain Recession-Proof

    August 25th, 2023
  • How To Build A Cold Email Campaign For Your Cleaning Business

    June 19th, 2023
  • 6 Ways to Improve Your Yelp! & Thumbtack Profiles

    April 8th, 2023
Is there a recession looming? 📉 Maybe... Here' Is there a recession looming? 📉
Maybe...

Here's why cleaning businesses are recession resilient 👇🏻

✅ Essentiality & Demand
✅ Diverse Client Base
✅ Recurring Revenue Model
✅ Adaptability and Innovation
✅ Low Barrier to Entry
✅ Stability in Economic Cycles

Read the full article at Cleaning HQ: 
https://cleaninghq.maidily.com/cleaning-business-recession-proof/

---
Don’t have a Maidily account yet? Jump into our 14-day free trial 👇🏻

https://maidily.com
Maidily x @glisten.cleaning.academy We’ve part Maidily x  @glisten.cleaning.academy

We’ve partnered with Katie Pearse and the Glisten Academy 🎉

We know that starting and growing a cleaning business involves so much more than just scheduling software.

Glisten Academy is the ultimate business school for cleaning professionals, offering a wide range of courses that cover every topic you can imagine 🔥

From in-person workshops to cutting-edge online programs, you can be sure you’ll receive the finest education available!

Check this special offer out - you won’t find a deal like this anywhere else 👇🏻

25% OFF ANY course…
Code: MAIDILY25

👉🏻 https://glistenacademy.com/

We’re so excited for you to take advantage of this offer - all of your questions regarding how to operate and scale a cleaning business can be answered all in 1 place!
🎁 With Zapier you can now connect Maidily to 5, 🎁 With Zapier you can now connect Maidily to 5,800+ apps you already use...👇🏻

💥 Build powerful workflow automations with just a few clicks

💥 Connect with apps like Gmail, Google Sheets, Airtable, Calendly, WaveApps, QuickBooks, Hubspot + 1000's more

💥 Choose from 18 trigger (more options than others)

💥 Create Zaps directly from Maidily

💥 Available for free on every plan

Automate your cleaning business in the most powerful of ways by connecting Maidily to other powerful apps that you already use to run your business.

---

Don’t have a Maidily account yet? 
Jump into our 14-day free trial 👇🏻 https://maidily.com
A webinar on business automation and why its impor A webinar on business automation and why its important 👇🏻

👉🏻 YouTube: https://youtu.be/sLXDk82z2wQ

Tired of manually sending customer reminder emails and/or text messages? 💥
...Tired of manually sending ETA text messages? 💥

Effortlessly automate your customer reminders + more 💪🏻

Just set it and forget it 😉

...Don’t forget to subscribe 🎯
Check out our short webinar on the importance of o Check out our short webinar on the importance of online booking 👇🏻

👉🏻 YouTube: https://youtu.be/zjB1FsRbWE0

Online booking forms are a MUST have for businesses. Make it easy & seamless for your customers to book your services online! 🔥

Book jobs while you sit on your couch 💥

...Don't forget to subscribe 🎯
We’ve been quiet 🤐...but we have good reason We’ve been quiet 🤐...but we have good reason behind this!
We’ve been working on a few small things and a lot of BIG things! 💪🏻

Let’s start with the small things - check out the attached post images.

We’ll have a variety of small improvements in addition to these.
Actually we already have a few out that you may have noticed...

👉🏻 All jobs are now showing 1 year in advance
👉🏻 When creating a job for a customer that has previously had a job creating the details (basics) of the job will automatically be loaded based on the last created job
 📍This applies for different addresses and unit numbers

Let’s move into the BIG changes...

We’re launching a new and improved version of Maidily! 🔥

We’re calling it version 3 (v3) 👇🏻

💥 Zapier integration
💥 Fresh and updated but consistent redesign of Maidily
💥 Upgraded pricing (think of it like 10x’ing the pricing capabilities - bundling extras, categories, separate pricing per service type, multiple dependencies, excluded parameters just to name a few functions)
💥 Upgraded loading performance (no lag)
💥 New invoice design
💥 QB integration update
💥 Upgraded analytics/reporting
💥 Upgraded booking page (more dynamic)

....more to come on this 😁
👉🏻 We’ve partnered up with Juan Chaparro a 👉🏻 We’ve partnered up with Juan Chaparro at @pipehirehrm, an all-in-one solution that helps solve for hiring, managing, and retaining cleaning business employees, to offer you a deal that you can’t find anywhere else…

50% OFF For 3 Months 🔥

Use the code below when signing up for Pipehire 👇🏻

CODE: 3MONTHSMAIDILY

Get started with Pipehire 👉🏻 https://lnkd.in/dXC92Rji 

You can also access Pipehire within Maidily - scroll down until you see the Pipehire icon on the left column and click it!

--

Don’t have a Maidily account yet? Sign up for our 14-day free trial 👇🏻
https://maidily.com
Not getting bookings through Yelp! or Thumbtack? Y Not getting bookings through Yelp! or Thumbtack? You should be…
Check out what you can do about it 👇🏻

🔑 Set Up a Professional Profile
🔑 Promptly Respond to Inquiries
🔑 Use Promotions and Deals
🔑 Utilize the Ad Services
🔑 Follow Up with Customers
🔑 Optimize Your Listing for SEO

Read the full article at Cleaning HQ: https://cleaninghq.maidily.com/6-ways-to-improve-yelp-thumbtack-profiles/

---

Don’t have a Maidily account yet? Jump into our 14-day free trial 👉🏻 https://maidily.com
💰 Do you want to know how Mony Gueorguiev made 💰 Do you want to know how Mony Gueorguiev made $120,000+ in the 1st year of starting his cleaning business? :moneybag:

💪🏻 He will be talking about what actions he took to get to $120,000+ on Wed, March 22, 2023, 11:00 AM–1:00 PM EST!

He’ll be doing a FREE webinar (How to Grow Your Cleaning Business) with Juan Chaparro, Founder of Gmaids and Pipehire, who will be discussing the best practices that you can follow for hiring & recruiting - a MAJOR pain point for all of us in this industry!

💥 What will you get out of this?

A step-by-step strategy to grow your residential cleaning business from a hiring and sales perspective!If you want to grow and hit that $1M a year revenue while you keep things in balance, this workshop is for you

👉🏻 Save Your Seat By Clicking the Link in Bio

What you’ll learn:

🔑 Hiring & Recruiting
The seven stages of the employee recruiting process:

• Acquisition
• Screening
• Interviewing
• Training
• Onboarding
• Management
• Referral

🔑 Sales & Marketing
The eight ways you can maximize revenue:

• Optimized website
• Online booking
• Online payment
• Business automation
• GLS/GMB profiles
• Yelp/Thumbtack profiles
• Reviews
• Leads/sales

🚨 Stop struggling, reduce stress, and increase sales!
Seriously, jump in…it’s free…

👉🏻 Save Your Seat By Clicking Link in Bio
Follow on Instagram

Copyright © 2023 · Maidily · Rights reserved